The Mid Ulster Amateur Radio Club (referred to as MUARC here on in) respect your privacy. The below policy tells you what personal data we collect from you and how we use it.
Our use of personal data is in accordance with the General Data Protection Regulations 2018 (GDPR)
Who we are
Our website address is: www.muarc.com
We are the MUARC and we were formed as an amateur radio club in 1965.
We are a collection of enthusiastic volunteers who have a common bond around the hobby of amateur radio.
What personal data we collect and why we collect it
Comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
If you join us for a Tuesday Night Lecture, the picture you use as a screen profile will be saved and recorded as part of our regular uploads to your youtube channel. It would be possible to screenshot and zoom on the display name you also choose.
Once our footage is uploaded to our youtube channel we have no control of what external persons do with that footage.
Contact forms
If you become a member of MUARC, we will keep your name, amateur radio callsign if you don’t have one yet, email address and postal address on file for the duration of your membership term. This allows us to recognise your membership, for example, allowing you to vote at our AGM and club meetings.
If you choose not to renew your membership, we will keep your details on file for 1 further year, to allow you to re-join without interruption. If you prefer us not to retain this information, contact the club secretary as soon as is reasonably practical.
Financial Transactions
If you have any financial transactions like paying your membership, purchasing radio accessories or Antennars, we will save on file a record of the transaction for our banking records so we can reconcile our end of year accounts. The information included in this record will be your callsign, name and cost of the item.
If you decide to direct bank transfer your membership money or any other money into the club accounts the bank will store a record of the account that the money originated from, this will be reconciled on bank statements and the name and callsign of the originator will be kept in our treasurers records for end of year reports.
We do not have any control over what other information any financial institution we use keep as records.
Cookies
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Who we share your data with
We do not share information with any person or organisation without your permission first.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where we send your data
Visitor comments may be checked through an automated spam detection service.
Your contact information
Your contact information will be kept on file for the necessary duration as stated above by the club secretary and club chairman via electronic means behind password protected platforms. If you would like to discuss any of the storage arrangements please email the club secretary, details can be found on the home page.
Additional information
What data breach procedures we have in place
If we discover that we have had a data breach, we will always inform the individuals informed and the possible requirement to change passwords. Secondly, although we are not required to pay a Information Fee from the Information Commissioners Office, we will self refer ourselves to the ICO in the event of a breach.
What third parties we receive data from
We do not currently receive data from any third parties that we are aware of.